Hostel Adventures: Reservations

How to reserve

The reservations process varies by hostel location. We recommend making your reservations at least two months in advance.

HI-Marin Headlands

• Step 1: Contact the group sales office to book your accommodations. Call (877) 464-6783 or submit your request online.

• Step 2: Once your group has a confirmed hostel reservation, call Sofia Qureshi at (415) 863-1444 ext. 302 to schedule your Outdoor Hostel Adventure program. You may also submit your program request online, and Sofia will contact you.

HI-Point Montara Lighthouse

• To book your accommodations and schedule your program, please submit your request online and a staff person will contact you. If you prefer to contact us by phone, please call (650) 728-7177.

HI-Point Reyes

• To book your accommodations and schedule your program, call Sofia Qureshi at (415) 863-1444 ext. 302. You may also submit your program request online, and Sofia will contact you.

HI-Sacramento

• Step 1: Contact the group sales office to book your accommodations. Call (877) 464-6783 or submit your request online.

• Step 2: Once your group has a confirmed hostel reservation, call Sofia Qureshi at (415) 863-1444 ext. 302 to schedule your Outdoor Hostel Adventure program. You may also submit your program request online, and Sofia will contact you.

Programs without accommodations

• To schedule your program without accommodations, call Sofia Qureshi at (415) 863-1444 ext. 302. You may also submit your program request online, and Sofia will contact you.
  

Reservation confirmations
If the dates that you have requested are available, you will receive an email with an invoice for your Hostel Adventure program. A deposit (25% of total program fees + $75) is required to complete your reservation. Please note that your reservation is not confirmed until we receive your deposit.

Scholarships

Grants for partial scholarships are available, based on need, for groups participating in Outdoor Hostel Adventures, Cultural Kitchen, or Community Walls. These grants support the commitment of Hostelling International to provide opportunities for youth in communities underserved by environmental education.

Funds for Hostel Adventure Scholarships are raised by the Golden Gate Council of Hostelling International USA. These scholarships enable groups to participate in Hostel Adventures who otherwise would not be able to afford to come. Funds are limited. The generosity of individual donors as well as foundation and government grants make these scholarships possible.

Scholarship Guidelines
Groups may apply for Hostel Adventure Scholarships based only on the need of their students.

Grant awards consider the demonstrated financial need of students, as well as evidence that teachers or group leaders are using Hostel Adventures to support student learning and performance, by linking pre- and post-trip classroom projects to the Hostel Adventure program.

Groups who have never received a Hostel Adventure Scholarship and are deemed eligible, and groups who have never participated in a Hostel Adventure before, may receive additional consideration.

The average scholarship award covers 15-30% of the group's program fees. Grants are not cash gifts; they will appear as a credit on the final invoice.

• Step 1: Make your program reservation using the online reservation request form.
  
• Step 2: Receive your program confirmation, and make the required deposit on program fees.
• Step 3: Contact us to request a scholarship application.
  
• Step 4: Complete and return your application. Applications are reviewed approximately every 15 days, and will not be considered if received less than 30 days prior to your reserved program dates.

Changes/Cancellations

Note: The policies below apply only to program reservations. For hostel accommodations, a different change/cancellation policy applies.

Changing your reservation
Because group trips and educational programs require careful planning and special arrangements, changing the number of people in your group on short notice significantly impacts our program.

For this reason, we must require groups to give an accurate estimate of the number of students and chaperones. Please determine your final group numbers before confirming your reservation.

If you need to add people to your group after your reservation has been confirmed, and space is available, the following fees will be applied in addition to regular program fees:

• $5/person (if added 21 days or more prior to arrival date)
• $10/person (if added less than 21 days before arrival date)
  

If you want to subtract people from your group, you must do so at least 14 days prior to your arrival date, and the following fees will be applied in addition to regular program fees:

• $5/person (if subtracted 21 days or more prior to arrival date)
• $10/person (if subtracted 14-20 days prior to arrival date)
• Please note that reducing the number of people in your group is not possible less than 14 days prior to your arrival date; you will be held responsible for full payment of the total program fees due on your original reservation.

Canceling your reservation
When we hold your reservation, we turn away other groups as well as individual travelers at our hostels. For this reason, the following cancellation policies apply to all Hostel Adventure reservations:

• Cancellations made 21 days or more prior to your arrival date:
  Hostelling International will retain 50% of your deposit plus a $75 administrative fee.
• Cancellations made 14-20 days prior to your arrival date:
  Hostelling International will retain 100% of your deposit.
• Cancellations made 0-13 days prior to your arrival date:
  You will be held responsible for full payment of the total program fees due for the dates reserved.